In order to have adequate time to plan for and fulfill video recording requests for events and classes during regular business hours, the Law IT Help Desk requires at least 72 hours advanced notice. Earlier advanced notice whenever possible is greatly appreciated. Additionally, event organizers are responsible for securing a signed video consent form from each person to be recorded at least 48 hours in advance. Absolutely NO EXCEPTIONS to this time frame.
The lead-times are necessary for several reasons:
- Securing signed Video Consent Forms from outside participants
- Rescheduling/moving classes to allow for ample setup time
- Equipment setup and testing
- Sound checks
- Arranging workflow before and during the event
- Arranging personnel
- Timely post-event editing and video delivery
- Scheduling multiple requests
NOTE: Even with the required notification it may not be possible to record all events due to limited resources and staffing.
After Hour Recording Requests
Evenings and weekends are not considered business hours and are generally not available, except for Law Day and Symposium events. Special circumstances for evenings and weekends may be considered on a case by case basis but require at least two weeks advance notice or earlier whenever possible. Additionally, event organizers are responsible for securing a signed video consent form from each person to be recorded at least 1 week in advance. Absolutely NO EXCEPTIONS to this time frame. For timely requests to record events outside of regular business hours, we will do our best to determine if arrangements can be made for us to handle it without compromising services during regular hours. If we are unable to accommodate the request, we will identify what options might be available, and what the cost would be to the host/sponsor, to have the event recorded by Academic Support or another outside service
To make an audio or video request please fill out the Use of Facilities Form.